DualIT is firmly committed to protecting your privacy. This Candidate Privacy Notice explains what we do with the personal information we collect during the recruitment process, including through the careers section on the DualIT website or by other means. The website and recruitment process is not intended for minors under the age of 16.


  1. What personal data we collect and process

We may collect the following personal information about you:

  • Name, address, telephone number, email address and other contact information
  • Information you submit in resumes/CVs/letters, including but not limited to employment history, academic qualifications, professional qualifications and skills;
  • Whether or not you were previously employed by DualIT, including employee ID
  • Other relevant information you elect to provide, such as employment preferences, willingness to relocate, current salary, desired salary, awards or professional memberships, professional and other work-related licenses, permits and certifications;
  • Information generated by interviewers and recruiters, based on their interactions with you, e.g. via a recruitment or campus hiring event, or basic Internet searches;
  • Information provided by third-party recruiters, staffing companies or executive search agencies, where applicable;
  • Recommendations provided on your behalf by others;
  • Your Public LinkedIn profile, if you choose to import your profile to get personalized job;
  • Referrals.


  1. Legal basis for processing

DualIT will Process Personal Information where it is required by law, necessary for the prospective cooperation/employment contract, or where it has a legitimate interest (which is not overridden by your data protection interests or fundamental rights and freedoms, particularly taking into consideration the safeguards that we put in place).


  1. What are the purposes for data processing and how long are we keeping them

We will retain Personal Information for the period necessary to fulfil the purposes outlined in this Notice, unless a longer retention period is required or permitted by law.

We process the data only for recruitment purposes. For successful candidates, the data will be further processed by our administrative department, for employment. The data will be kept according to the Romanian legislation.

For unsuccessful candidates, we will store the data (with your agreement) for new hiring opportunities (for 5 years). Also, we might hold the data for defending ourselves in case of a complaint (within a limited timeframe – 6 months).

DualIT implements appropriate security measures designed to prevent unlawful or unauthorized Processing of Personal Information and accidental loss of or damage to Personal Information.

  1. Disclosure of personal data to third parties and security

In general, access to your Personal Information will be restricted to the relevant people in DualIT who need it for the purposes set out in this Privacy Notice (e.g. your potential future managers and direct colleagues, recruitment, HR and IT).

We may disclose your Personal Information, as required and in accordance with applicable laws, as follows:

  • Third party service providers: Your Personal Information may be shared with third party service providers who have been retained to provide services on behalf of DualIT, such as for the payroll.
  • Clients – where applicable, your Personal Information, such as your resume, may be shared with the relevant client for project related purposes
  • Legal obligations: We may disclose your Personal Information where required to comply with our legal obligations


  1. What are your rights
  • Request access to your Personal Information or to correct, update or request deletion of your Personal Information.
  • Object to processing of your Personal Information, ask us to restrict processing of your Personal Information or request portability of your Personal Information.
  • If we have collected and process your Personal Information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Information conducted in reliance on lawful processing grounds other than consent.
  • You have the right to complain to a data protection authority about our collection and use of your Personal Information. For more information, please contact your local data protection authority.
  1. Contact data

DualIT Software SRL, Piața Ștefan cel Mare, nr. 19, corp 2, ap. 6, județul Cluj, Romania

Email: office@dualitsoft.com